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Congratulations on receiving a BAC Community Arts Regrant!
The following guidelines will help you understand the Regrant process and make the most of your award. These guidelines apply to funding provided by NYSCA, DCA, NYSCA IND-TIER, and JPMC Regrants.
Manage Your Regrant
Notification of Funding and Project Revision
In early January, you will receive a letter telling you how much funding you have been awarded.
After learning how much funding you received, please complete the Project Revision Form below. It asks for a brief written update on your project and asks you to upload a revised project budget. For further instructions please see below.*
2010 DCA Project Revision Form
2010 NYSCA Project Revision Form
2010 NYSCA Project Revision Form 2 (for awardees with two NYSCA grants only)
2010 JMPC Project Revision Form
* To do your Project Revision, you may need to look back at your application. Be sure you are logged into the same account you were in when you applied, click 'Your Forms' in your account tools, and you will be able to select and view your application forms from September.
How to update your project budget:
Return to the Excel file you used for your application budget. You can download the one you uploaded when you applied last fall by selecting the appropriate'2010 Budget Upload' form from your forms list, right clicking on the file and saving it locally to your computer. Then go to the third tab (titled Project Revision Budget) in the Excel file, edit as needed, and save the file as '2010 [NYSCA or DCA]_Project Revision_[your name]'. You can then upload it to the Project Revision form so you are sure to have a copy saved that you can revisit when doing your Final Report budget later this year.
In early January, you will receive a letter telling you how much funding you have been awarded.
After learning how much funding you received, please complete the Project Revision Form below. It asks for a brief written update on your project and asks you to upload a revised project budget. For further instructions please see below.*
2010 DCA Project Revision Form
2010 NYSCA Project Revision Form
2010 NYSCA Project Revision Form 2 (for awardees with two NYSCA grants only)
2010 JMPC Project Revision Form
* To do your Project Revision, you may need to look back at your application. Be sure you are logged into the same account you were in when you applied, click 'Your Forms' in your account tools, and you will be able to select and view your application forms from September.
How to update your project budget:
Return to the Excel file you used for your application budget. You can download the one you uploaded when you applied last fall by selecting the appropriate'2010 Budget Upload' form from your forms list, right clicking on the file and saving it locally to your computer. Then go to the third tab (titled Project Revision Budget) in the Excel file, edit as needed, and save the file as '2010 [NYSCA or DCA]_Project Revision_[your name]'. You can then upload it to the Project Revision form so you are sure to have a copy saved that you can revisit when doing your Final Report budget later this year.
Contract Agreement and Receiving your Funding
Upon approval of the Project Revision Form, we will mail you a Contract Agreement specifying the terms of your funded project. You must sign the Contract Agreement and return it to BAC in order to receive your funding.
In March, all awardees are publicly recognized at the BAC Community Arts Regrant Awards Ceremony. Award checks will be available following the ceremony. Although we present checks in March, Regrant projects may take place at any point during the year.
Upon approval of the Project Revision Form, we will mail you a Contract Agreement specifying the terms of your funded project. You must sign the Contract Agreement and return it to BAC in order to receive your funding.
In March, all awardees are publicly recognized at the BAC Community Arts Regrant Awards Ceremony. Award checks will be available following the ceremony. Although we present checks in March, Regrant projects may take place at any point during the year.
Interim Reporting
All NYSCA and DCA awardees are required to submit an Interim Report to BAC by June 1st, 2010, summarizing the progress of your project.
The deadline for Interim Reports for JPMC awardees is July 1st, 2010.
If your project is already complete by your Interim Report deadline, skip it and submit a Final Report instead.
The Interim Report is a short online form, with no budget update. The links to NYSCA, DCA and JPMC Interim Reports will be available here shortly.
Final Reporting
All NYSCA, DCA and JPMC awardees are required to submit a Final Report to BAC within 30 days of the project end date stated on the Contract Agreement.
The Final Report form is online and is similar to the Project Revision from; it asks you to answer a few questions and upload a new version of your budget Excel file. Links will be available here shortly.
Online paperless reporting is optional this year and anyone who wants to complete the older Word Doc version of the Final Report form may do so.
All NYSCA and DCA awardees are required to submit an Interim Report to BAC by June 1st, 2010, summarizing the progress of your project.
The deadline for Interim Reports for JPMC awardees is July 1st, 2010.
If your project is already complete by your Interim Report deadline, skip it and submit a Final Report instead.
The Interim Report is a short online form, with no budget update. The links to NYSCA, DCA and JPMC Interim Reports will be available here shortly.
Final Reporting
All NYSCA, DCA and JPMC awardees are required to submit a Final Report to BAC within 30 days of the project end date stated on the Contract Agreement.
The Final Report form is online and is similar to the Project Revision from; it asks you to answer a few questions and upload a new version of your budget Excel file. Links will be available here shortly.
Online paperless reporting is optional this year and anyone who wants to complete the older Word Doc version of the Final Report form may do so.
Project Visits
As part of our responsibility to you, a BAC staff member or panelist may attend your funded project. Please notify BAC via phone or email at least three weeks in advance of your event so that we can schedule accordingly. Please provide BAC with a copy of any invitations or flyers advertising your event, and be sure that we have the exact date, time and location as well as two complimentary tickets to the event.
As part of our responsibility to you, a BAC staff member or panelist may attend your funded project. Please notify BAC via phone or email at least three weeks in advance of your event so that we can schedule accordingly. Please provide BAC with a copy of any invitations or flyers advertising your event, and be sure that we have the exact date, time and location as well as two complimentary tickets to the event.
Stay in Touch!
We love to hear about what’s going on with our Awardees! We strongly encourage artists to become members of the BAC Online Artist Registry. Organizations are invited to join the BAC Online Directory. Joining is free and easy. Both the Registry and the Directory are accessible to the public, and are a great way to make yourself visible in Brooklyn and beyond.
We love to hear about what’s going on with our Awardees! We strongly encourage artists to become members of the BAC Online Artist Registry. Organizations are invited to join the BAC Online Directory. Joining is free and easy. Both the Registry and the Directory are accessible to the public, and are a great way to make yourself visible in Brooklyn and beyond.
