Position Available Immediately
About Brooklyn Arts Council
Celebrating more than 50 years of service, Brooklyn Arts Council (BAC) is the borough's leading nonprofit organization supporting artists and cultural groups in all disciplines. BAC reaches hundreds of thousands of artists and audience members each year through music, dance, film, and visual arts programs, arts classes in schools and senior centers, urban folk arts initiatives, community arts grants, and artist services. By creating and supporting exciting cultural events and platforms for Brooklynites, BAC provides forums for critical thinking and self-expression, enriches Brooklyn's cultural landscape, and generates experiences that expand horizons.
Position Overview and Goals
The role of the Finance Associate is critical for the day to day financial operations of Brooklyn Arts Council. The responsibilities include the recording of financial data in QuickBooks, databases, and other donor systems to properly record financial activity. In addition to recording and monitoring financial data and information, the Finance Associate will also be required to interpret the impact of data on the organization’s operations. The Finance Associate will develop a deep understanding of evolving financial and grants systems, processes, and data utilized by the programs to support continuous efforts to improve financial data accuracy and quality.
The Finance Associate is expected to conduct routine financial transactions and independent financial analysis, identify risks in the agency’s operations, and provide recommendations for policy. For this reason, the Finance Associate will be required to develop analytical, oral, and written communication skills in addition to the preparation, administration, and monitoring of expenditures and revenue. Overall, the Finance Associate is expected to simultaneously develop proactive problem-solving abilities while alerting management of impending risks to the organization. BAC recently implemented a new organizational database via Salesforce and is currently exploring new financial software systems in order to gain efficiencies in managing the financial infrastructure of the organization. The Finance Associate will also have an opportunity to be a part of a team that will help to create efficiencies in the process of tracking sources and uses of grant funded projects through the life cycle of a grant. The Finance Associate is expected to translate financial reports into easily understood formats that are used to inform policy decisions. The Finance Associate must be willing and able to work on projects independently as well as work in a team setting.
· The recording of financial entries within prescribed timelines
o Revenue in QuickBooks
o Vendor payments and preparation of invoices
o Tying revenue and expense to sources and uses within grant funded projects.
· Proactive Customer Service for Vendors, Grantees, and Program Directors
o Handle billing and payments within prescribed timelines
o New vendor setup and maintenance
o Vendor statement reconciliation and discrepancies
o Review transactions for accuracy, including correct amounts and proper coding
· Assist with Financial Audit
o Collecting Data and Selections
o Conduct Research
· Grants Management Portfolio
o Preparation of financial reporting to City, State, and Federal entities within prescribed timelines
o Assisting with collecting data to support financial audit
o Maintain financial document retention files
o Ensure signatures are received and finalized
o Handle payments and revenue summary
· Human Resources
o Prepare annual 1099’s
o Process payroll for BAC
o Enroll new or returning employees into benefits and payroll systems
o Track Vacation Accruals for BAC employees
o Assist in the administration of benefits for health insurance, flexible spending, retirement and transit benefits
· Fiscal Sponsorship Program
o Tracking incoming and outgoing payments to Fiscal Sponsees on a monthly basis
· Project Related Duties
o Provide administrative support for fiscal sponsorship program
o Tracking contract signatures
o Reconciliation of income and expense statements
o Running routine reports to reconcile the fiscal payments
o In addition to working on site for day to day customer service activities, the Finance Associate is also required to seek approval from Board members in the immediate area, in addition to making deposits in the organization’s financial institutions.
Desired Skills & Expertise
· Background in finance operations, bookkeeping, and/or fiscal management in a nonprofit setting required.
· Bachelor’s Degree in Business Administration, Finance, Accounting or Public Policy preferred. Candidates with a Master’s Degree in Nonprofit Finance, Accounting, and Public Policy will be considered.
· At least three years of professional experience required in bookkeeping, entering accounting entries, accounts payable, accounts receivable, and journal entries.
· Intermediate to Advanced knowledge of Excel, including pivot tables, Vlookup, and other advanced functions.
· Ability to treat confidential information appropriately, to prioritize multiple tasks, and attention to details are crucial.
· Experience with QuickBooks, or other financial accounting software.
· Experience with payroll & accounting software.
· An interest in supporting and learning about the arts and arts education in Brooklyn.
BAC provides a comprehensive benefits package including a selection of health, dental and vision plans, along with health advocate services and an Employee Assistance Program. Voluntary supplementary benefits include Flexible Spending (Health Care Flexible Spending, Transit Benefits, and Dependent Care), and more. BAC offers 10 days of paid vacation, 13 personal days, and a generous summer Friday policy in addition to observing major federal holidays.
Send resume, cover letter detailing your interest and qualifications for this position, two writing samples, and two references to firstname.lastname@example.org ‘Finance Associate’ in the subject line. No calls. Applications accepted until position is filled.
Brooklyn Arts Council provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Brooklyn Arts Council expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.